The governing body of the Association shall be a Board of Directors consisting of the Elected Officers, the immediate past president of the Association, and an odd number of REALTOR® Members of the Association not to exceed nine (9) and a REALTOR® Member of the Association designated by the Association’s Lumberton Chapter (“Lumberton Chapter Director”). Directors shall be elected to serve for terms of three (3) years. The Board of Directors shall have the responsibility to establish policy and procedures in order to assure compliance with the Bylaws of the Association, and shall be charged with the full responsibility and authority to carry out all business and professional activities of the Association
The Executive Committee is to review the bank statements and cash reconciliations in detail monthly and note review and approval on the Financial Information Integrity Form presented to the Board of Directors.
The Executive Committee shall be responsible for the Performance Evaluation of the Chief Executive Officer, approval of the Personnel Policy Manual and the CEO job description, approval and annual presentation of the CEO’s letter of agreement or terms if returning to employment-at-will. In the absence of the EVP, the Executive Committee will assume the roles and responsibilities of the EVP position including the authority to appoint or hire an interim replacement or replacements for this position.
The Committee will plan and communicate a clear message of value for Affiliate members and create programs that support this. (Affiliates Welcome)
BUDGET AND FINANCE COMMITTEE
This committee meets at a minimum quarterly and is responsible for overseeing the finances of the Association and for the preparation of the annual budget.
This committee meets when Bylaws or Policy needs updating or changes need to be made. Familiarity with and understanding of Association Bylaws and Policy will be required. Each member of the Bylaws & Policy Committee should have a thorough knowledge of the Bylaws & Policy of the Association, the Bylaws & Policy of the North Carolina Association of Realtors and the Model Bylaws of the National Association of Realtors. The committee is responsible for initiating and/or reviewing all proposed changes to the Bylaws & Policy manuals and for making recommendation regarding proposed changes to the Board of Directors. The committee should render any interpretations of the Bylaws & Policy manuals as requested by the Board of Directors. Association's legal counsel should be consulted as necessary.
This committee meets monthly or as needed and plans and runs, the New Member Orientation, plans the Continuing Education classes and any other educational events for the members.
The Election Committee is responsible for setting the exact dates and times of the annual election of officers. Once the annual election polls have closed, the Committee shall confidentially certify the election/vote. In the case of a tie, the Election Committee shall determine the winner by lot (defined in Policy Manual as names drawn to determine winner).
This committee meets on call and is a procedural review committee for requests for arbitration and ethical complaints. Requires a full day training (provided by the Association) to be able to serve. (3 year staggered terms.) The function of the Grievance Committee is similar to that of the grand jury. The committee receives Ethics complaints and Arbitration requests from either Association members or the public, to determine if, taken as true on their face, a hearing is to be warranted. The committee makes only such preliminary evaluation as is necessary to make these decisions. The committee meets at the call of the Chair when a complaint is received. The committee members should be thoroughly familiar with the Code of Ethics and the Standards of Practices of the National Association of Realtors. The Grievance Committee does not hold hearings. The committee chair should closely coordinate the administrative processing of Ethics complaints or Arbitration requests with the Executive Vice President. Committee members must attend an annual training session.
This committee meets monthly or as needed and monitors local issues that influence real estate. The committee plans an annual legislative event for local politicians, and conducts the successful collecting of our RPAC goal. The entire committee is encouraged to attend the NCAR Legislative Day in Raleigh.
This committee meets monthly or as needed, researches solutions to providing the best possible MLS service, and makes recommendations for MLS Rules and Regulations changes. This committee has a limited number of appointments and each appointment is a 2-year commitment.
NCAR AWARDS TASK FORCE COMMITTEE
The NCAR Awards Task force will recommend candidates annually for NCAR Awards.
The Nominating Committee shall nominate and interview candidates for each available Officer and Director position. Upon selection completion, the Committee shall file a report to the BOD for approval.
PROFESSIONAL STANDARDS COMMITTEE
This committee meets on call and is the hearing panel for requests for arbitration and ethical complaints. Requires a full day training (provided by the Association) to be able to serve. (3 year staggered terms). The Professional Standards Committee is responsible for enforcing the Code of Ethics of the National Association of Realtors and to handle the hearings of Ethics and Arbitration, and to educate the membership on the meaning and interpretation of the Code of Ethics. The committee members should be knowledgeable of the following documents: 1). The Code of Ethics and Standards of Practices of the National Association of Realtors, 2). Interpretations of the Code of Ethics of the National Association of Realtors, 3) Association Bylaws. The committee chair should coordinate administrative details with the Executive Vice President. The committee meets when a case has been forward to them for a hearing. Committee members must attend an annual training session.
REALTOR OF THE YEAR/AFFILIATE OF THE YEAR COMMITTEE
Each year the ROTY Committee may elect an individual to be named the Brunswick County Association of REALTORS Realtor® of the Year. The committee shall be comprised of an odd number, greater than 1, of former ROTY recipients.
Each year the AOTY Committee may elect an individual to be named the Brunswick County Association of REALTORS Affiliate of the Year. The committee shall be comprised of an odd number, greater than 1, of former AOTY recipients.
STRATEGIC PLANNING COMMITTEE
The Strategic Planning committee shall meet at least twice annually and determine the goals and objectives of the Association. They shall outline the programming for the Association year and allocate programs to the appropriate committee. They shall take part in the Annual Leadership Retreat. They need to be able to assess the needs of the membership and plan program accordingly. (January 2005) The Strategic Planning Committee will maintain a membership of a target of 18 participants with 3 year equally staggered term limits.